St Luke's Church Eccleshill, Bradford, UK

St Luke's Eccleshill Day Centre Coordinator

Click here for a description of the Day Centre.

Terms and Conditions of Employment:

Job Title: Day Centre Coordinator

Location: St Luke's Church Eccleshill

Date Commenced: 4th August 2003

Salary: The post is remunerated according to Band 2 (spinal points 11 to 15) of the Vountary Sector Bands, as notified to us by Bradford CVS. The exact spinal point takes account the postholder's qualifications and experience.

Pension: The post carries no arrangements for or entitlement to a pension.

Hours of Work: 12 hours per week. Some flexibility from week to week is acceptable. The hours include attendance at St Luke's Church when the centre is open.

Place of Work: St Luke's Church Eccleshill and home.

Holiday Entitlement: 6 weeks with pay, two of which are the weeks of Christmas and New Year. Up to 2 may be taken together.

Sick Pay Entitlement: Statutory Entitlement.

Discipline procedure: 1st a request from the vicar, 2nd a verbal warning (recorded by the vicar), 3rd a written warning, 4th a final written warning, 5th dismissal. Vicar must inform the PCC Personnel Committee of 2-5. The employee handbook contains further details.

Appeal against Discipline: Appeals will be handled by the PCC Appeals Committee (which consists of different people, so that it is impartial at the point of becoming involved).

Grievance Procedure: 1st mention any problem to the vicar, 2nd take it to the Day Centre Committee. If still unhappy appeal take it to the Appeals Committee.

Notice from employer: one week per year served up to a maximum of 4 weeks.

Notice from employee: four weeks.

Security of Premises: Church to be left secure in accordance with notice on vestry door. Keys to be kept in a safe place.

Job Description: To be reviewed and agreed by vicar and postholder. To be reviewed annually thereafter.

The above is a brief summary. An employee handbook is issued to the postholder.

Job Description for Day Centre Coordinator

1. To run a Day Centre at St Luke's Church in the Narthex on one day a week as agreed*, so as to conform with the Social Day Care Specification as issued by Bradford Social Services* and with any directions agreed between the postholder and the Day Centre Committee*.

2. To make all preparations and arrangements to ensure the smooth running of all aspects of the Day Centre:

Arranging transport for clients to and from the Day Centre.
Ensuring a cooked meal is provided and that food hygiene is observed.
Planning and delivering a programme of activities, and inviting any speakers or entertainers.
Planning social activites for special events (e.g. birthdays)
Consulting with the clergy on all significant matters.
Planning occasional outings and arranging transport.
Ensuring the training of volunteers and helpers.
Handling and accounting the money for meals and transport and any other expenses.
Preparing and updating care plans.
Clerical work as necessary.
Ensuring a supply of dishcloths, tea towels, washing-up liquid, paper towels etc. in the kitchen.
Ensuring the fridge is clean, all food/drink is labelled as to whose it is and when it was bought, and any out-of-date food/drink is removed and disposed of.
Ensuring the correct procedures are followed in the event of any emergency or accident.

3. To visit elderly people in the community:

Any clients who have not attended recently,
Any clients who need individual attention,
Clients who need care plans bringing up to date,
Referrals of possible clients from Social Services,
Referrals from the St Luke's clergy of possible clients,
Referrals from the St Luke's clergy of others who need a visit.

4. To give support to the clergy or others in church in the event of a bereavement group being established in the church.

5. To attend in-service training and meetings of coordinators' groups as appropriate, and to liase with other groups who are providing the same service so that different groups can cooperate not compete. To report back to the Day Centre Committee on any issues of good practice which the Day Centre should adopt. To attend occasional meetings as requested with the clergy and wardens of St Luke's Church as a member of the staff team.

* Notes to the Coordinator's job description.

(1) As of 2nd September 2003, the Day Centre operates on Tuesdays.

(2) The contract is between Bradford Social Services and St Luke's Eccleshill PCC, but the PCC has delegated its powers to make decisions to the Day Centre Committee. The specification includes the following points:

the Day Centre is to provide social contact, a cooked meal, and interesting and varied activities for clients;
25 places to be available;
core times of 10.30am to 3.30pm, 1 day a week, at least 48 weeks per year;
clients to be visited and assessed before attending, and a care plan drawn up,
care plan to be reviewed at least annually and if client's circumstances change,
quarterly reports to Social Services,
suitable, safe & comfortable transport to be provided.

(3) The following is agreed with the committee as at August 2003, as a rough timetable of what needs to happen each week:

Arrive, open up, set up tables and chairs etc ready for meal
Brief bus driver & escort as to clients to be collected.
Ensure cutlery & crockery is clean etc.
10.30am Provide cup of tea for clients as and when they arrive.
Optional morning programme. Opportunity for updating care plans and paperwork etc.
12.30pm Cooked Lunch.
1.30pm Programme of activities.
3.00pm Tea & Biscuits, celebration of any birthdays etc.
3.30pm Clients begin to depart. Clearing up and tidying.
When all have left, secure premises and depart.

The above occupies at a minimum 9am to 4pm (7 hours) of the Coordinator's working time. The other 5 hours may be worked flexibly at the Coordinator's discretion.

Person Specification for Day Centre Coordinator

The following characteristics are essential for the postholder:

respect for the clients, enjoyment of working with the elderly, determination to do the best for those who attend.
respect for and cooperation with the Christian ethos of the Day Centre,
willingness to work as a team member with the clergy, lay officers of the church, and volunteers at the Day Centre,
basic ability to manage volunteers,
already holding a food hygiene qualification or prepared to obtain one as soon as possible,
already holding a basic first-aid qualification or prepared to obtain one as soon as possible,
basic competence in administration: organising transport and meals and programme, keeping records, etc.
willingness and competence in visiting prospective new clients and drawing up care plans as detailed by the Social Services specification.

The following characteristics are desirable for the postholder:

a flair for conducting a programme of activities and entertainments, and lots of ideas of how to provide lively and stimulating input for the client group,
current driving licence and car,
further qualifications on food-hygiene and first aid,
qualifications in and willingness to conduct appropriate exercise sessions for the client group,
imagination as regards menus, appropriate trips to organise, etc.,
computer skills to assist with administration, producing programmes and information etc.

NB. Eccleshill Church has adopted Bradford Diocese's policy on Criminal Record Bureau checks on its staff and volunteers. References will be taken up and basic checks will be made to ensure the bona-fides of referees.

Please note that the text on this page is provided for general information, but it is not itself the contract or job description, which is containted in the employee handbook and correspondence.

John Hartley

	St Luke's Church, Eccleshill, Bradford, UK Bringing the good news of Jesus to the people of Eccleshill. Visitors are warmly welcome to all our events and services.
Home Page. Bradford Diocese. Other pages: find us, usual services, diary, noticeboard, magazine. Contact us.	St Luke's Eccleshill Day Centre Coordinator Click here for a description of the Day Centre. Terms and Conditions of Employment: Job Title: Day Centre Coordinator Location: St Luke's Church Eccleshill Date Commenced: 4th August 2003 Salary: The post is remunerated according to Band 2 (spinal points 11 to 15) of the Vountary Sector Bands, as notified to us by Bradford CVS. The exact spinal point takes account the postholder's qualifications and experience. Pension: The post carries no arrangements for or entitlement to a pension. Hours of Work: 12 hours per week. Some flexibility from week to week is acceptable. The hours include attendance at St Luke's Church when the centre is open. Place of Work: St Luke's Church Eccleshill and home. Holiday Entitlement: 6 weeks with pay, two of which are the weeks of Christmas and New Year. Up to 2 may be taken together. Sick Pay Entitlement: Statutory Entitlement. Discipline procedure: 1st a request from the vicar, 2nd a verbal warning (recorded by the vicar), 3rd a written warning, 4th a final written warning, 5th dismissal. Vicar must inform the PCC Personnel Committee of 2-5. The employee handbook contains further details. Appeal against Discipline: Appeals will be handled by the PCC Appeals Committee (which consists of different people, so that it is impartial at the point of becoming involved). Grievance Procedure: 1st mention any problem to the vicar, 2nd take it to the Day Centre Committee. If still unhappy appeal take it to the Appeals Committee. Notice from employer: one week per year served up to a maximum of 4 weeks. Notice from employee: four weeks. Security of Premises: Church to be left secure in accordance with notice on vestry door. Keys to be kept in a safe place. Job Description: To be reviewed and agreed by vicar and postholder. To be reviewed annually thereafter. The above is a brief summary. An employee handbook is issued to the postholder. Job Description for Day Centre Coordinator 1. To run a Day Centre at St Luke's Church in the Narthex on one day a week as agreed, so as to conform with the Social Day Care Specification as issued by Bradford Social Services and with any directions agreed between the postholder and the Day Centre Committee. 2. To make all preparations and arrangements to ensure the smooth running of all aspects of the Day Centre: Arranging transport for clients to and from the Day Centre. Ensuring a cooked meal is provided and that food hygiene is observed. Planning and delivering a programme of activities, and inviting any speakers or entertainers. Planning social activites for special events (e.g. birthdays) Consulting with the clergy on all significant matters. Planning occasional outings and arranging transport. Ensuring the training of volunteers and helpers. Handling and accounting the money for meals and transport and any other expenses. Preparing and updating care plans. Clerical work as necessary. Ensuring a supply of dishcloths, tea towels, washing-up liquid, paper towels etc. in the kitchen. Ensuring the fridge is clean, all food/drink is labelled as to whose it is and when it was bought, and any out-of-date food/drink is removed and disposed of. Ensuring the correct procedures are followed in the event of any emergency or accident. 3. To visit elderly people in the community: Any clients who have not attended recently, Any clients who need individual attention, Clients who need care plans bringing up to date, Referrals of possible clients from Social Services, Referrals from the St Luke's clergy of possible clients, Referrals from the St Luke's clergy of others who need a visit. 4. To give support to the clergy or others in church in the event of a bereavement group being established in the church. 5. To attend in-service training and meetings of coordinators' groups as appropriate, and to liase with other groups who are providing the same service so that different groups can cooperate not compete. To report back to the Day Centre Committee on any issues of good practice which the Day Centre should adopt. To attend occasional meetings as requested with the clergy and wardens of St Luke's Church as a member of the staff team. Notes to the Coordinator's job description. (1) As of 2nd September 2003, the Day Centre operates on Tuesdays. (2) The contract is between Bradford Social Services and St Luke's Eccleshill PCC, but the PCC has delegated its powers to make decisions to the Day Centre Committee. The specification includes the following points: the Day Centre is to provide social contact, a cooked meal, and interesting and varied activities for clients; 25 places to be available; core times of 10.30am to 3.30pm, 1 day a week, at least 48 weeks per year; clients to be visited and assessed before attending, and a care plan drawn up, care plan to be reviewed at least annually and if client's circumstances change, quarterly reports to Social Services, suitable, safe & comfortable transport to be provided. (3) The following is agreed with the committee as at August 2003, as a rough timetable of what needs to happen each week: Arrive, open up, set up tables and chairs etc ready for meal Brief bus driver & escort as to clients to be collected. Ensure cutlery & crockery is clean etc. 10.30am Provide cup of tea for clients as and when they arrive. Optional morning programme. Opportunity for updating care plans and paperwork etc. 12.30pm Cooked Lunch. 1.30pm Programme of activities. 3.00pm Tea & Biscuits, celebration of any birthdays etc. 3.30pm Clients begin to depart. Clearing up and tidying. When all have left, secure premises and depart. The above occupies at a minimum 9am to 4pm (7 hours) of the Coordinator's working time. The other 5 hours may be worked flexibly at the Coordinator's discretion. Person Specification for Day Centre Coordinator The following characteristics are essential for the postholder: respect for the clients, enjoyment of working with the elderly, determination to do the best for those who attend. respect for and cooperation with the Christian ethos of the Day Centre, willingness to work as a team member with the clergy, lay officers of the church, and volunteers at the Day Centre, basic ability to manage volunteers, already holding a food hygiene qualification or prepared to obtain one as soon as possible, already holding a basic first-aid qualification or prepared to obtain one as soon as possible, basic competence in administration: organising transport and meals and programme, keeping records, etc. willingness and competence in visiting prospective new clients and drawing up care plans as detailed by the Social Services specification. The following characteristics are desirable for the postholder: a flair for conducting a programme of activities and entertainments, and lots of ideas of how to provide lively and stimulating input for the client group, current driving licence and car, further qualifications on food-hygiene and first aid, qualifications in and willingness to conduct appropriate exercise sessions for the client group, imagination as regards menus, appropriate trips to organise, etc., computer skills to assist with administration, producing programmes and information etc. NB. Eccleshill Church has adopted Bradford Diocese's policy on Criminal Record Bureau checks on its staff and volunteers. References will be taken up and basic checks will be made to ensure the bona-fides of referees. Please note that the text on this page is provided for general information, but it is not itself the contract or job description, which is containted in the employee handbook and correspondence. John Hartley
Top of page.	We are grateful to Bradford Diocese for hosting this site. This web page was last updated on 9th July 2003.